This page is for Vendors, Exhibitors, and Sponsors of the VRAV 2025 Annual Meeting. 

The Voter Registrars Association of Virginia (VRAV) cordially invites you to attend, exhibit, and/or sponsor the VRAV annual association meeting being held at the Roanoke Hotel & Conference Center in Roanoke, Virginia. 

About the Association

VRAV members provide voter registration, campaign finance, and election-related services to Virginia’s six million registered voters within 133 counties and cities, in more than 2,600 polling places. VRAV promotes the highest standards of honesty and integrity among its 350 members from all regions of the state by providing educational and training opportunities. The Association is committed to the continuous improvement of voter registration and election processes in the efficient administration of free, fair, and transparent elections.

SPONSORSHIP OPTIONS

Diamond Sponsorship - $7,500

• Two (2) prime exhibitor spaces with a 6-ft table, linen, 2 chairs each (electricity available upon request)

• Option to purchase up to 2 additional tables ($100/each)

• Two (2) vendor meal packages included ($500 value)

• Access to 3 exhibitor guest rooms at Hotel Roanoke at special exhibitor rate

• Free Wi-Fi

• Double page ad in conference materials

• Continuous media display between sessions

• Optional meeting space for two (2) vendor sessions held during the second day of conference

• Agenda will have two separate 45-minute vendor sessions

• Any AV or special setup must be arranged/paid for directly to Hotel

Platinum Sponsorship - $5,000

• Two (2) exhibitor spaces with 6-ft table, linen, 2 chairs each (electricity available upon request)

• Option to purchase one additional table ($100/each)

• Access to 2 exhibitor guest rooms at Hotel Roanoke at special exhibitor rate

• Free Wi-Fi

• Full-page ad in conference materials

• Continuous media display between sessions

• Optional meeting space for one (1) group meeting held during second day of conference

• Agenda will have two separate 45-minute vendor group meeting spots

• Purchase of second group meeting room $1,000

• Any AV or special setup must be arranged/paid for directly to Hotel

Gold Sponsorship - $3,500

• One exhibitor space with 6-ft table, linen, 2 chairs each

• Option to purchase one additional table ($100/each)

• Access to one exhibitor guest room at Hotel Roanoke at special rate

• Free Wi-Fi

• Half-page ad in conference materials

• Continuous media display between sessions

Silver Sponsorship - $2,500

• One exhibitor space with 6-ft table, linen, chairs

• Free Wi-Fi

• Quarter-page ad in conference materials

• Continuous media display between sessions

Exhibitor - $1,000

• One exhibitor space with 6-ft table, linen, 2 chairs

• Free Wi-Fi

• Business card ad will be listed in conference materials

Registration closes on June 1, 2025